Request for Information (RTIPPA)

Instructions

The Right to Information and Protection of Privacy Act (RTIPPA) provides a method to request general or personal information held by public bodies that is not available by other means. A request for general information is a written request for records of a non-personal nature that could be released, in whole or part, to anyone. However, this right is not absolute. If information in a record falls within an exception to disclosure, an applicant is not entitled to access this information. Examples of general records include briefing notes, contracts, etc. RTIPPA requests for general information allow you to make a single request to a public body. An example of a request for general records is:

A copy of the agreement and/or contract between Party X and the Department Y for management consulting services provided from April 2021 through March 2022.

A request for your own personal information is a written request for records of a personal nature about you. Examples of records containing your personal information are child and family services files, adoption records, employment records etc. An example of a request for personal information is:

A copy of all documents related to my (Name of Applicant) assessment for X benefits by the Department Y (File #12345) from January 2022 to present date (Date Z).

The City of Saint John make a lot of our information available to the public through our website and printed documents. This information can be accessed without making a formal request for information under RTIPPA. Before making a formal request, contact the Coordinator of the City of Saint John at cityclerk@saintjohn.ca. The Coordinator can help you determine if a formal request is needed. The Coordinator can also help you complete the request for information form, if needed.

ABOUT YOU

In this section of the form, please include:

• your last name, first name and preferred title, if any; the name of the company or organization you are representing, if applicable;
• your complete mailing address and daytime telephone numbers so that the Coordinator can contact you about the request; and
• E-mail address, if any, where correspondence may be sent.

ABOUT YOUR REQUEST/INFORMATION YOU WANT TO ACCESS

• Please check what kind of information you want to access.
• Indicate whether you would like to receive a paper copy of the record, an electronic copy of the record or examine the record in person.
• Be as specific as possible in describing the records (i.e. time, place and event in order to identify the requested record(s)). Feel free to add any additional information that you think may help with processing your request. For example, if you are requesting personal information provide any other names you currently or previously used and any identifying number that relates to the records in question (e.g. case file number). If you need more space than provided, continue your description on a separate sheet of paper and attach it to the request form.

FEES      

There are no longer fees for any request made under RTIPPA.

ABOUT YOUR PERSONAL INFORMATION

• Please be sure to give your full name.
• If you are requesting information on behalf of another person, please attach proof that you can legally act for that person. This authorization can be in the form of a signed letter in which the person provides consent to release his or her information to you, a Power of Attorney, or other legislated authorization. Please see section 79 of RTIPPA for more details.
• Personal information provided on this form is collected under paragraph 37(2)(a) of New Brunswick’s Right to Information and Protection of Privacy Act (RTIPPA) for purposes of responding to your request for access to information. Should you require further information about collection, use and disclosure of personal information, please contact the City Clerk’s Office at cityclerk@saintjohn.ca or (506) 658-2862.